On-Campus Worksite Protocols
During the remaining time in limited operations, managers, supervisors, and academic leaders should please prepare to be able to meet the guidelines below. Please note that these are not finalized guidelines but provided now so you can begin to think about how best to comply with new requirements resulting from COVID-19. Note also that while some units may move to a fuller operating phase on June 1, as directed by leadership, other units will move into this phase later; nevertheless, this is the time for all to start to plan.
As we move towards fuller operations, everyone should:
- Follow the COVID-Safe Practices above.
- Continue to conduct remote work to the greatest extent possible. Telecommuting should remain the default for the majority of UNM faculty, staff and students.
- Take responsibility for disinfecting personal work spaces and collaborate with supervisor plans to create a safe shared workspace.
- Arrange workplaces to provide for a minimum of six feet of distance between individuals.
- Design office schedules to accommodate remote work and to support social distancing in the office space.
- Close common areas where personnel are likely to congregate or modify them to minimize contact.
- Provide for meetings to take place remotely whenever possible, even for participants who may be in the same building.
- Coordinate routine and regular disinfection of common contact sites (keyboards, monitors and touch screens, door handles, multi-user equipment, etc.)
- Share training to encourage the use of tools that will reduce viral spread, including software tools for telecommuting and virtual meetings, new office housekeeping processes, and new ways of conducting business that minimize contact.
- Develop a gradual approach to bringing people back to campus while remaining flexible to all the various situations they are currently encountering (i.e., health issues, childcare, etc.).
- Communicate plans and protocols regularly and clearly.
To keep everyone safe, UNM has developed the following guides. These guides explain how UNM plans to protect you and what your role is in protecting the pack.
- Return to Campus – Staff Guide (En Español)
- Return to Campus – Department Guide
- Checklist for Positive COVID-19 Cases
- Main Campus Facilities Guide
Human Resources has developed a COVID-19 return to work training, which reviews the protocols and requirements UNM has adopted to reduce the spread of the Coronavirus. The training will automatically appear as an assignment in each employee’s Learning Central Learning Plan, similar to other annual mandatory trainings. Employees are required to complete the training before physically returning to campus, and no later than one week after their physical return to campus.
Daily Symptom Screening
Consistent with the State of New Mexico’s COVID-Safe Practices for all employers, UNM faculty, staff, and students are required to complete a daily symptom screening prior to coming to campus. To comply with this directive, all UNM employees will receive a daily email asking if they plan on coming to campus that day, and if so, if they are experiencing symptoms that can be associated with COVID-19. Main/branch campus employees will receive an email from firstname.lastname@example.org, and HSC employees will receive an email from email@example.com.
Employees who are experiencing symptoms are directed not to come to work, and are instructed on next steps based on their respective self-reporting policy:
To ensure the safety of our campus community as well as compliance with State requirements, all employees are expected to respond to this request each day. Further, we recognize that some members of our community may not have the technology resources available to complete the email screening. In these cases, an alternative screening process (proceso de selección alternativo) should be used. Please consult with your supervisor about your request to utilize the alternative screening process and any internal department procedures.
Departments are encouraged to post signage related to symptom screening and self-reporting requirements at their worksites, targeting areas such as time clocks and entry doors. Supervisors should communicate the screening and self-reporting process to their employees and ensure that all employees working on-site understand these requirements.
If employees or supervisors have questions regarding these requirements, they should contact Human Resources at firstname.lastname@example.org.
Building/Area Closures for COVID-Related Cleaning
In support of The University of New Mexico’s Bring Back the Pack Initiative, Facilities Management (FM) has provided multiple resources for campus departments, students, and staff to help navigate the availability and safety of buildings for the fall semester.
Once approved for reopen, buildings are listed on the Facilities Approved for Re-Open page, sorted by both re-open date and building name. These lists should assist service providers plan for upcoming reopens and help campus users determine which facilities are open for business before they leave their home or office. With facilities reopening during the pandemic, there will naturally be questions about the safety of facilities and what to do if there is suspected exposure to the virus.
FM has provided a COVID-Related Guidance page dedicated to offering a roadmap for department leadership, relating to their facilities, if staff or students report positive or possible exposure to COVID-19. The page also includes a developing FAQ section for key topics such as HVAC units and FM Custodial cleaning protocols.
In the event a facility has a COVID-19 related exposure, a regularly updated Building/Area Closures for COVID-Related Cleaning list is provided showing buildings, or spaces within buildings, that have been temporarily closed for cleaning and when they’ve received an “All Clear” for resumption of operations.
Links to these resources can also be found on the FM homepage under the Bringing Back the Pack heading.
Business operations and office spaces are to limit occupancy to 25% of normal limits. Formal class experiences that include an essential face-to-face element must operate with masks and social distancing of at least 6 feet. Seats have been removed from classrooms, or, in the case of fixed seating, marked, to ensure this requirement. Depending on room geometry, this generally reduces rooms to one-third of normal seating capacity. Classrooms a posting of COVID-19 Safe maximum capacity, marked entries and exits, and mask wearing is mandatory.