Cloth Masks or Face Coverings
To prevent spread of COVID-19, the State of New Mexico has mandated cloth face coverings for everyone while in public. Wear a cloth face mask during any direct communication with others or when in common/shared spaces, whether indoor or outdoor.
A cloth face mask will be mandatory when in campus common areas including, but not limited to, stairwells, hallways, breakrooms, copy rooms, elevators, conference rooms and restrooms or anytime you are in a public or common area.
A face mask will not be required when alone in your office or cubicle. However, if you are in a setting with walls or barriers that are less than five feet tall and you are within six feet of another person, you must wear a cloth face mask.
Each unit or department is responsible for ensuring the safety and wellbeing of all persons within their space: employees, students, vendors and visitors. Managers and Supervisors should ensure that proper guidelines are followed for face coverings/mask and that employees and students adhere to the guidelines put out by the University. All departments should keep a supply of disposable face masks for visitors, employees and vendors on an emergency or temporary basis. Disposable masks may be ordered from Safety and Risk Services at https://srs.unm.edu/. Departments may also order masks through LoboMart. Note that clear masks are sometimes used to assist those who are hearing impaired see a speaker's lips; a supply chain for these masks is being developed through LoboMart.
Guests, both internal and external, visiting other areas of campus shall wear a cloth face mask whether inside or outside of a building. If you are visiting another area of campus, you must wear a cloth face mask.
See the Centers for Disease Control (CDC) website regarding everything you need to know about cloth masks and face coverings.
Workspaces and Shared Space
Units must have a plan to meet the required six-foot social distancing between individuals. Design office schedules to accommodate remote work, particularly for those using adjacent spaces, and to support social distancing in the office space. Workspaces should be 6 feet apart or separated by a barrier. As we enter into this phase of our full return to operations, units may need to install barriers for shared spaces and/or low-walled areas.
A shared space is considered to be a work area that meets the following criteria:
- Has two or more persons that utilize a workstation in the same office or workspace, and/or
- Is a reception area or front desk that does not have an existing barrier between staff members and visitors, and
- Is not separated by walls or partitions taller than five feet and meets #1 or #2.
Where the current physical structure is not amenable to installation of barriers, units must have a plan for continued telecommuting, rotating schedules or staggered shifts.
Avoid meeting with people face-to-face. Communicate electronically, even when communicating with people in the same office or building. All meetings should take place via Zoom, Microsoft Teams, or other video conferencing software. Be sure you understand the privacy considerations when sharing information electronically at your meetings. Zoom recommendations can be found at at.unm.edu/media-collaborative-apps/zoom-web-conferencing.html.
Do not linger in hallways, stairwells, or areas where personnel are likely to congregate such as breakrooms, copier rooms, or other shared areas. Avoid sharing elevators, but when necessary, limit persons in the elevator to two to three individuals and stand six feet apart. Adhere to social distancing when waiting for the elevator.
Most buildings will remain locked and/or badge-access only to limit the numbers of people in our facilities. Buildings that have open hours will have those hours publicly displayed, including on the web and possibly using signage on the building.
Maintain social distancing in University/Department vehicles and limit vehicle occupancy to no more than two people per vehicle. If two people are occupying one vehicle, each person must wear a face mask while in the vehicle.
Large events and lectures are not allowed at this time. No more than 5 persons may gather in one closed space. Departments/Units are not to host large gatherings until further notice.
It is highly recommended that all documents needing review and/or signatures be routed via email or by other electronic routing/signature software such as Adobe Sign. Information on how to sign up and use the Adobe Sign service can be found at https://creativecampus.unm.edu/adobe-sign.html.
COVID-19 Positive Students and Employees* in Campus Space
If a supervisor becomes aware that a student or employee who has occupied a UNM space has tested positive for COVID-19, please recognize that individual’s right to privacy regarding healthcare issues, but also recognize the concerns of other occupants.
Supervisor responsibility for students or employees who disclose they have tested positive:
- Send the individual home or instruct them not to come to work.
- Instruct the individual to log into UNM’s self-reporting system at (https://lobowebapp.unm.edu/apex_ods/f?p=135) The report is electronically routed to EOHS for employees or SHAC for students.
- Request permission from the student or employee to disclose to other employees the positive test results.
- Let co-workers who were in the immediate area know of the positive results and send them home and to log into UNM’s self-reporting system. If the employee has not granted permission then avoid using the employee name when speaking with co-workers.
- Co-workers should follow guidance provided by EOHS related to testing and self-quarantining.
- Supervisor should contact Facilities Management for assistance in immediately closing off areas of potential exposure.
- EOHS/SHAC will be responsible for contacting Facilities Management (FM) to formalize the clean-up process.
- EOHS will begin the contact tracing process, contacting the student or employee to determine areas and others that he/she has been in contact with.
- FM will be responsible for communicating back to the Supervisor and EOHS that the area has been cleaned.
- FM will be responsible for determining when employees may report back to the worksite.
- Supervisor should contact HR at firstname.lastname@example.org regarding leave options available to employees that were exposed or possibly exposed to COVID-19.
*Similar process should be followed when a visitor or other member of the UNM community discloses positive COVID-19 test results.
COVID-19 Self-Reporting Requirements
UNM has implemented a policy for self-reporting (política de autoinforme) either symptoms of or a positive test for COVID-19 in order to support efforts to slow the spread of infection. This is both to connect Lobos to resources that can support them, and to help the University assess the community impact of the virus.
This policy is specific to those individuals who are either currently working or residing on UNM main or branch campuses, or who have been physically on those campuses since April 3. It does not apply to the UNM Health Sciences Center, for which a separate HSC policy has been developed.