Cloth Masks or Face Coverings
To prevent spread of COVID-19, the State of New Mexico has mandated cloth face coverings for everyone while in public. Wear a cloth face mask during any direct communication with others or when in common/shared spaces, whether indoor or outdoor.
A cloth face mask will be mandatory when in campus common areas including, but not limited to, stairwells, hallways, breakrooms, copy rooms, elevators, conference rooms and restrooms or anytime you are in a public or common area.
A face mask will not be required when alone in your office or cubicle. However, if you are in a setting with walls or barriers that are less than five feet tall and you are within six feet of another person, you must wear a cloth face mask.
Each unit or department is responsible for ensuring the safety and wellbeing of all persons within their space: employees, students, vendors and visitors. Managers and Supervisors should ensure that proper guidelines are followed for face coverings/mask and that employees and students adhere to the guidelines put out by the University. All departments should keep a supply of disposable face masks for visitors, employees and vendors on an emergency or temporary basis. Disposable masks may be ordered from Safety and Risk Services at https://srs.unm.edu/. Departments may also order masks through LoboMart. Note that clear masks are sometimes used to assist those who are hearing impaired see a speaker's lips; a supply chain for these masks is being developed through LoboMart.
Guests, both internal and external, visiting other areas of campus shall wear a cloth face mask whether inside or outside of a building. If you are visiting another area of campus, you must wear a cloth face mask.
See the Centers for Disease Control (CDC) website regarding everything you need to know about cloth masks and face coverings.
Workspaces and Shared Space
Units must have a plan to meet the required six-foot social distancing between individuals. Design office schedules to accommodate remote work, particularly for those using adjacent spaces, and to support social distancing in the office space. Workspaces should be 6 feet apart or separated by a barrier. As we enter into this phase of our full return to operations, units may need to install barriers for shared spaces and/or low-walled areas.
A shared space is considered to be a work area that meets the following criteria:
- Has two or more persons that utilize a workstation in the same office or workspace, and/or
- Is a reception area or front desk that does not have an existing barrier between staff members and visitors, and
- Is not separated by walls or partitions taller than five feet and meets #1 or #2.
Where the current physical structure is not amenable to installation of barriers, units must have a plan for continued telecommuting, rotating schedules or staggered shifts.
Avoid meeting with people face-to-face. Communicate electronically, even when communicating with people in the same office or building. All meetings should take place via Zoom, Microsoft Teams, or other video conferencing software. Be sure you understand the privacy considerations when sharing information electronically at your meetings. Zoom recommendations can be found at at.unm.edu/media-collaborative-apps/zoom-web-conferencing.html.
Do not linger in hallways, stairwells, or areas where personnel are likely to congregate such as breakrooms, copier rooms, or other shared areas. Avoid sharing elevators, but when necessary, limit persons in the elevator to two to three individuals and stand six feet apart. Adhere to social distancing when waiting for the elevator.
Most buildings will remain locked and/or badge-access only to limit the numbers of people in our facilities. Buildings that have open hours will have those hours publicly displayed, including on the web and possibly using signage on the building.
Maintain social distancing in University/Department vehicles and limit vehicle occupancy to no more than two people per vehicle. If two people are occupying one vehicle, each person must wear a face mask while in the vehicle.
Large events and lectures are not allowed at this time. No more than 10 persons may gather in one closed space. Departments/Units are not to host large gatherings until further notice.
It is highly recommended that all documents needing review and/or signatures be routed via email or by other electronic routing/signature software such as Adobe Sign. Information on how to sign up and use the Adobe Sign service can be found at https://creativecampus.unm.edu/adobe-sign.html.
COVID-19 Positive Students and Employees* on Campus
If a supervisor becomes aware that a student or employee who has occupied a UNM space has tested positive for COVID-19, please recognize that individual’s right to privacy regarding healthcare issues, but also recognize the concerns of other occupants.
Supervisor responsibility for students or employees who disclose they have tested positive:
- Send the individual home or instruct individual to refrain from coming to campus. Employee must begin the self-isolation period of at least 14 days. Contact Client Services at email@example.com to discuss questions or concerns related to leave.
- Instruct the individual to log into UNM’s self-reporting system at https://hr.unm.edu/self-report and to follow any directives that are an outcome of reporting in the system, including complying with instructions from Employee Occupational Health Services (EOHS) or Student Health and Counseling (SHAC). As part of this process, EOHS/SHAC will communicate with the NM Department of Health regarding your employee’s case.
- Request permission from the student or employee to disclose to other employees the positive test results.
- Let co-workers who were in the immediate area know of the positive results and send them home and instruct them to call the UNM COVID Call Center at 505-515-8212. If the employee has not granted permission then avoid using the employee name when speaking with co-workers.
- Co-workers should follow guidance provided by the Call Center related to testing and self-quarantining.
- Supervisor should notify Facilities Management (FM) by submitting a Service Request online at fm.unm.edu/services/index.html to report a need for COVID-Safe Cleaning procedures.
- Department should lock up the space and FM will dispatch staff to secure the area and post appropriate signage.
- FM will wait at least 72 hours for their employees’ safety before dispatching a cleaning crew.
- If the area is a critical service area that needs to be reopened sooner than later, the supervisor must state this in the Workorder. If this is the case, FM will wait at least 24 hours before dispatching a cleaning crew. Justification for the critical nature of the operations will be required. The area may be reopened after the space has been sanitized.
- Once all disinfecting protocols have taken place, FM will notify the department contact when the area is clear to be reopened and an “all clear” notice will be sent to the FM internal service areas.
- A Checklist for Positive COVID-19 Cases has been developed to help UNM administrators/supervisors address situations of diagnosed COVID-19 cases in the University environment.
*Similar process should be followed when a visitor or other member of the UNM community discloses positive COVID-19 test results.
COVID-19 Self-Reporting Requirements
UNM has implemented policies for self-reporting of positive test/diagnosis for COVID-19:
Compliance with these policies is critical, both to connect Lobos to resources that can support them and to help the University minimize the spread and assess the community impact of the virus.